Purpose:

The Case Western Reserve University Physics and Astronomy Club is an organization dedicated to promoting an interest in physics and astronomy within the undergraduate student body. The club membership is open to all members of the CWRU student body and all meetings will be open to all members of the CWRU community.

Non-Discriminatory Clause:

The CWRU Physics and Astronomy Club admits members of any race, religion, age, sex, color, disability, sexual orientation and national or ethnic origin to all the rights and privileges, programs, and activities generally accorded or made available to members of the CWRU Physics and Astronomy Club. It (the CWRU Physics and Astronomy Club) does not discriminate on the basis of race, religion, age, sex, color, disability, sexual orientation or national or ethnic origin in administering its policies, membership policies, events, meetings, or any other CWRU Physics and Astronomy Club activity.

Organization:

The Physics and Astronomy Club (PAC) shall be organized in the following way:

General meetings:

General club meetings will be open to all club members and the campus community. There is no required agenda for club meetings; meeting agendas may consist of anything agreed upon by the executive officers. Meetings will be held on a semi-regular basis at a time and place agreed upon by the executive officers.

Executive meetings:

Executive meetings will be held as needed by the executive officers, for the express purpose of organizing club activities and taking care of general club business. Meetings must have at least two club officials present.

President

The President of PAC will be directly responsible for all club activities. He will organize and head all executive meetings and general club meetings. The president will be responsible for obtaining annual USG recognition and will represent the Club at any university function.

Vice-President

The Vice-President will be responsible for assisting the president carry out his duties. In the absence of the president, the vice-president, acting as President-Pro Tempore, will conduct club meetings and executive officer meetings.

Secretary

The Secretary will be responsible for all official club correspondence. He will be responsible for contacting guest speakers and club members.

Treasurer

The PAC Treasurer will be responsible for club finances. He will be responsible for the completion of any USG funding requests and the reimbursement for club-related expenses to any club member.

Astronomy Representative

Astronomy Representative: The Astronomy Representative will be the club's liason to the CWRU Department of Astronomy.

Public Relations

The Public Relations chair will be responsible for promoting and advertising club activities and events. He will be responsible for maintaining the club website.

Officer Elections:

Officer terms shall be for one year, starting from the time of election until the next election. There will be no term limits for officers, and no officer may hold more than one office at the same time in any given academic year.

Elections will be held at a general club meeting once a year at the beginning of the spring semester. An announcement will be made in advance informing club members of the day and time of the election.

Nominations may be made by any club member. Nominations may be made in absentia. Nominees may make a short candidacy speech.

Voting shall occur by popular voice, and will be conducted in a manner agreed upon by all officers and a majority of present club members. Members must be present at the meeting in order to cast a vote. Nominations and elections for each office will occur individually and will be conducted by the current club president, unless the president is running for that office, in which case another officer will be responsible for running that election. Candidates for election are eligible to vote in their election, but they may not witness the actual casting and tabulation of votes. Tabulation of votes will occur immediately following the vote in front of all club members (excluding candidates) present at the meeting.

In the event of a tie vote, a runoff election will be held immediately between the candidates involved.

If any officer, in the course of his term decides to step down from his office, a special election will be held at the next general meeting, following the rules outlined above.

Constitutional Amendments:

The Club Constitution will be made available to any club member who requests it. Any member may request an amendment to the Constitution. The amendment request will be formalized by the executive officers and an amendment vote will be taken at the next club meeting. If a 2/3 vote approves the amendment, it will be considered a part of the constitution.


This Constitution was ratified for the 1999-2000 Academic Year, and the original copy is on file in the USG office.


The Case Western Reserve University Physics and Astronomy Club is an academic organization, sponsered by USG and the CWRU Alumni Association, whose main purpose is to promote interest in physics and astronomy to all members of the CWRU community. Club membership is open to all members of the CWRU student body and all meetings will be open to all members of the CWRU community.



To be added to the mailing list, search casepac at: http://lists.case.edu

Maintained by: Oliver Ernst

Updated: 31.08.2013

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